HCII2023 will run as a 'hybrid' conference; details available @ Program Overview
All registered conference participants are entitled to:
During the on-line registration process participants will be required to select their preferred attendance method (in-person or virtual).
Participants that select to attend ‘in-person’ will be also entitled to:
EarlyBefore 31 December |
Regular1 January – 15 May |
LateAfter 16 May |
||
|---|---|---|---|---|
| Discounted fee 1 | $665 | $695 | $795 | In-person or Virtual |
| Normal fee | $745 | $795 | $895 | In-person or Virtual |
| Tutorial fee | $295 | $345 | $395 | In-person only |
| Workshop fee 2 | $75 | In-person only | ||
| Reception ticket 3 | $85 | In-person only | ||
Note 1: All authors / presenters of papers or posters, organizers of (invited) sessions, Tutorial instructors, Program Board members, and members of cooperating organizations will receive this discounted registration fee.
Note 2: Workshops are ‘closed’ events, i.e. only authors of accepted workshop proposals, registered for the specific workshop, will be able to attend.
Note 3: Conference Reception ticket for non-registered accompanying persons
Participants are kindly asked to make their own arrangements for meals.
Students are entitled to discounted fees for their Conference registration, Tutorial registration, best deal, and good deal.
The discounted student fees apply to all authors / presenters of papers or posters, student design competition contestants, and Conference attendees who are students.
During the on-line registration process students are required to submit documentation, in English, from the University or School they attend, about their current student status: either a scanned copy of an official letter duly signed and stamped or an equivalent official electronic document in PDF format (e.g. digitally signed or carrying on-line verification).
During the on-line registration process participants will be required to select their preferred attendance method (in-person or virtual).
EarlyBefore 31 December |
Regular1 January – 15 May |
LateAfter 16 May |
||
|---|---|---|---|---|
| Conference fee | $445 | $495 | $555 | In-person or Virtual |
| Tutorial fee | $195 | $225 | $265 | In-person only |
| Workshop fee 1 | $75 | In-person only | ||
Note 1: Workshops are ‘closed’ events, i.e. only authors of accepted workshop proposals, registered for the specific workshop, will be able to attend.
The 'in-person' part of the exhibition will run at specific times between 26-28 July, while the additional free virtual booths will be available on-line continuously for six days (23-28 July).
The price of a standard booth includes:
All Exhibitors are also entitled to be listed:
EarlyBefore 31 December |
Regular1 January - 15 May |
AfterAfter 16 May |
|
|---|---|---|---|
| Standard booth size 1 10' by 10' (3m by 3m) |
$1795 | $1895 | $1995 |
Note 1: Exhibitors can have additional, free of charge, virtual booths for virtual participants.
All registration cancellations, due to any reason, received in writing by 3 February 2023 will be fully refunded, less 10% which will be deducted for administrative expenses. For cancellations, due to any reason, received after this date, please see the following cases:
For paper presentation at the Conference and publication in the Proceedings, one registration per paper is required by 24 February 2023 (extended deadline). After this date, submitted papers will be forwarded to the Publisher for inclusion in the Conference Proceedings and no refunds will be made.
For poster presentation at the Conference and publication in the Proceedings, one registration per poster is required by 24 March 2023 (extended deadline). After this date, submitted manuscripts will be forwarded to the Publisher for inclusion in the Conference Proceedings and no refunds will be made.
One-half of the registration will be refunded for cancellations received in writing between 3 February and 31 May 2023. No refunds will be made from 1 June 2023 onwards.
If, for any reason, a tutorial is cancelled, then the tutorial’s registered participants are entitled to transfer their registration to another tutorial or to receive a refund.
If you are planning to travel to Copenhagen, Denmark from abroad and you are not a citizen of a Schengen EU country, you will need a valid passport and, in some cases, a visa. Certain international travelers may be eligible to travel to the Denmark without a visa, if they meet the requirements for visa-free travel. For detailed information you can visit this web site.
In this site you will find out if a visa is required for your visit to Denmark. The site also includes details about the travel documents needed in order to travel without a visa. You can also find helpful information about how you can apply, procedures, required conditions, documentation and applicable fees for you to obtain the visa.
You should pay particular attention to the Danish travel requirements and plan your travel well in advance.
The Conference organizers will be pleased to provide a visa support letter to all approved registered conference participants for use in the context of their application for visa, if / as necessary.
After your registration process is completed and approved, you will receive a confirmation email including a link to your invoice. Then, from the 1st of January 2023 onwards, you will be able to fill-in the application form for the visa support letter, which will become available through your Conference Management System (CMS) user account.
After we process your application, you will receive as an email attachment your visa support letter in PDF format together with an additional recognition letter from the Official Tourism organization of Copenhagen.
For more information or clarifications, please contact the Registration Administration.
The Conference Registration is operated by:
World Conference Services Inc.
37-14 Astoria Blvd, Astoria, NY 11103, USA